We all want to make a good impression and achieve our goals with zero excuses.
Project planning is a way to foresee and manage every aspect of a project. In essence, akin
to a blueprint, a project plan is a formal document that clearly states the project goals, tasks,
and projections from initiation to completion.
It is well suited for large teams, organizations, or individuals starting a project; to help them
see the multiple layers involved and to keep abreast of the factors necessary for its
execution.
Life without a project plan
There are instances where an individual is given or assigned to a project without a structure
let alone plan. Somehow, you are expected to figure it out and deliver excellently without a
blueprint, just a task assigned. Thankfully, this is not always the case, but when it is the
case, what do you do?
I always recommend that you see it as a glass-half-full kind of situation. It is an opportunity
to prove your ability and professionalism on the job.
If you have no idea how to create one yourself, it just simply means that it is time for you to
upskill to meet such demands and succeed in such an environment.
I recommend courses such as Project Management, for foundational studies or Agile Project
Management as a great place to start.
Meanwhile, here are some key elements to consider:
● The Goal
● The Time Frame
● The Resources
● Transparency
● Visibility (Bonus Tip)
The Goal
Be clear as possible! Understand the objective, quality expectations and deliverable of the
project. Not only does this point to your credibility and professionalism, but ensure that the
work is within your capacity.
Communicate any concerns to the client upfront to avoid delays and cost overruns.
The Time Frame
This is another crucial factor. Best practices recommend you always deliver ahead of time,
so it is important to discuss time before starting a project. If the time frame is not realistic,
provide your projections and discuss them with your client.
Time management skills are important and non-negotiable for accurate time predictions on
your work.
The Resources
This is the “vehicle’’ aspect of the project. Be clear about all the elements required, like the
people, materials, or funds.
Communicate responsibilities and document them to avoid mid-project negotiations and
assumptions that could result in loss. No one likes to haggle afresh mid-project; Ask before
you start.
Transparency
Transparency births trust. Communication is key to transparency. You should communicate
your abilities, capacity, timing, and project cost effectively. You should also communicate
changes that occur mid-project that have a major effect on the project, also discuss a
possible plan addressing it.
Bonus Tip:
Visibility
The term project visibility refers to the big-picture view of a project. Clear visibility makes it
easy to see the task status, progress, progression, the teams current and next steps, and any potential risks.
In conclusion, running or working on a project without a project plan can be daunting, but
with the right mindset and approach, it can be an opportunity to showcase your
professionalism and ability. By focusing on the project goal, time frame, resources,
transparency, and visibility, you can deliver an excellent outcome and exceed your client's expectations.